HR & Operations Executive
We are seeking an empathetic and detail-oriented Human Resource (HR) & Operations Executive to assist with our day-to-day human resource and operational procedures. You will be reporting to the HR & Operations Manager, and you will gain experience in cross-functional teams of Human Resource, Operations, Administrations and even in Procurement.
You will be managing our internal HR systems, covering the end-to-end recruitment process, reviewing and implementing new company policies, as well as supporting our day-to-day office operations and ensuring everyone and everybody in the office are doing well and constantly updating the manager on any potential issues.
Responsibilities:
- Organize, compile, update company personnel records and documentation
- Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, and days off
- Keeping track of each employee’s AL that is taken
- Prepare, manage and store paperwork for HR policies and procedures
- Regularly meet with employees to discuss any problems or concerns they may have;
- Help organize and manage new employee orientation, on-boarding, and training programs
- Be able to solve disputes or issues amongst employees
- Being able to carry out conversations with the employee when there is a dispute or to find out the reason of non-performance
- Taking care of employee’s well-being in the company and monitoring their progress
- Maintaining the company culture, ensuring it stays positive and productive
- Plan HR initiatives to encourage employees to grow and be more productive;
- Work with the Management team to develop hiring strategies;
- Lead all recruitment and training activities for new employees;
- Source candidates through job portals, professional affiliations, and act as the company representative at career fairs and hiring events;
- Conduct interviews, skills assessments, and evaluation of candidates;
- Build and maintain a candidate database through identifying and developing internal and external working relationships;
- Identity recruiting trends and challenges;
- Continually educate employees on company policies and keep employee handbook current;
- Foster cross-functional relationships and ensure managers and employees are well connected;
- Promote a positive and open work environment where employees feel comfortable speaking up about issues;
- Administer or change benefits, health plans, etc.;
- Understand and adhere to all up-to-date and pertinent labour laws;
- Organise company events and annual retreat with the management team
Operations Duties:
- Review and streamline internal processes
- Manage day-to-day operations, including Covid-19 related measures and working arrangements
- Provide project co-ordination & administrative support including meeting preparation, scheduling & status reports, documentation;
- Deliver documents to clients
- Purchasing items for the office
- Assisting the managers or HOD in any tasks being assigned
- Greeting clients / anyone who walks in the office
- Ensure cleanliness of the office
- Scheduling and coordinate calendar activities and keeping track of Manager’s calendar meetings and activities and reminding them
- Starting virtual meetings set up by the company
- Answering phone calls and understanding the nature of the business and being able to communicate it over the call
- Assisting in the Procurement process
- Assisting in staff claims and any company claims
- Any other ad hoc tasks
HR Administrative Assistant Job Requirements:
- Possessed critical thinking skills
- Have at least a degree in Human Resource, Management, Business Admin, Psychology or Psychological Science
- Previous working experience as an HR administrative assistant or a similar role for at least 1-2 years
- Ability to effectively use computer software including Gmail, Word, Excel and any HR software
- Have knowledge about the labour laws (preferable)
- Excellent organizational and time-management skills
- Act as a reliable and supportive team member
- Excellent communications and interpersonal skills
- Have a can do attitude
This is a full-time position with a competitive salary plus benefits.
Apply Now:
Fill up the form below or email [email protected]