HR & Operations Executive

Responsibilities:

• Organize, compile, update company personnel records and documentation
• Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, and days off 
• Keeping track of each employee’s AL that is taken
• Prepare, manage and store paperwork for HR policies and procedures
• Regularly meet with employees to discuss any problems or concerns they may have;
• Help organize and manage new employee orientation, on-boarding, and training programs
• Be able to solve disputes or issues amongst employees
• Being able to carry out conversations with the employee when there is a dispute or to find out the reason of non-performance
• Taking care of employee’s well-being in the company and monitoring their progress
• Maintaining the company culture, ensuring it stays positive and productive
• Plan HR initiatives to encourage employees to grow and be more productive;
• Work with the Management team to develop hiring strategies;
• Lead all recruitment and training activities for new employees;
  • Source candidates through job portals, professional affiliations, and act as the company representative at career fairs and hiring events;
  • Conduct interviews, skills assessments, and evaluation of candidates;
  • Build and maintain a candidate database through identifying and developing internal and external working relationships;
  • Identity recruiting trends and challenges;
  • Continually educate employees on company policies and keep employee handbook current;
• Foster cross-functional relationships and ensure managers and employees are well connected;
  • Promote a positive and open work environment where employees feel comfortable speaking up about issues;
• Administer or change benefits, health plans, etc.;
• Understand and adhere to all up-to-date and pertinent labour laws;
• Organise company events and annual retreat with the management team  

Operations Duties:

• Review and streamline internal processes
• Manage day-to-day operations, including Covid-19 related measures and working arrangements
• Provide project co-ordination & administrative support including meeting preparation, scheduling & status reports, documentation;
• Deliver documents to clients
• Purchasing items for the office
• Assisting the managers or HOD in any tasks being assigned
• Greeting clients / anyone who walks in the office
• Ensure cleanliness of the office
• Scheduling and coordinate calendar activities and keeping track of Manager’s calendar meetings and activities and reminding them
• Starting virtual meetings set up by the company
• Answering phone calls and understanding the nature of the business and being able to communicate it over the call
• Assisting in the Procurement process
• Assisting in staff claims and any company claims
• Any other ad hoc tasks

HR Administrative Assistant Job Requirements:

• Possessed critical thinking skills
• Have at least a degree in Human Resource, Management, Business Admin, Psychology or Psychological Science
• Previous working experience as an HR administrative assistant or a similar role for at least 1-2 years
• Ability to effectively use computer software including Gmail, Word, Excel and any HR software
• Have knowledge about the labour laws (preferable)
• Excellent organizational and time-management skills
• Act as a reliable and supportive team member
• Excellent communications and interpersonal skills
• Have a can do attitude

This is a full-time position with a competitive salary plus benefits.